BRITAM Tender: supply, installation, commission and maintenance of IT Business Applications, Closing Date 15/07/2013

BRITAM.

Request for Proposal (RFP) for the supply, installation, commission and maintenance of IT Business Applications

TENDER REF: BRITAM2.0/ITPJ/2013

RFP RELEASE DATE: Tuesday, 28 May 2013

BID CLOSURE DATE: Monday, 15 July 2013, 14:00, East Africa Time

PRE-BID MEETING DATE: Thursday, 6 June 2013, 09:30 East Africa Time

General

Britam wishes to undertake a project that will lead to the supply, implementation, commissioning and maintenance of various IT Business Applications that are suited to support the organization’s activities and strategy.

Britam now invites interested bidders with the capacity to supply, implement, commission, and maintain suitable IT Business Applications as listed under Section 1.4 of this RFP. Bidding is open to any interested party who meets the criteria set out in Section 3.1.1 and 3.1.2 of this RFP. Bids will be assessed based on the evaluation criteria set forth in Section 3.3, under the legal jurisdiction of the Laws of Kenya.

Acquiring the RFP documents

Potential bidders are advised to read this document, in its entirety, to establish their interest in participating in this tender to supply, install, commission and maintain IT Business Applications at Britam.

Technical system requirements and standard forms, formats and templates are an integral part of this document. In order to fully respond to this tender, interested bidders are required to:

· Pay a sum of Kshs twenty thousand (20,000) into the following account – Account Name: Britam, Account Number: 01024300, Bank: Commercial Bank of Africa, Branch: Wabera Street, Nairobi;

· Complete the above NDA, which must be signed by a duly authorised representative of the bidder; and

· Submit to Britam a scanned copy of the deposit slip (or proof of payment), and the signed NDA; by way of email to project@britam.co.ke

The above email will also serve as the bidder’s formal registration of intent to respond to this tender and should include the following information:

· Bidder’s name;

· Bidder’s area of expertise (brief outline, maximum of 70 words);

· Bidder’s legal registration address (including country); and

· Bidder’s primary contact person and alternative contact (email and telephone contacts).

Upon receipt of the proof of payment, signed NDA and registration of interest, Britam will send the following documents to the bidder via the email address of the designated primary point of contact, as confirmation of valid registration of the bidder’s interest:

· Receipt for payment made (original copy may be collected from our Britam Head Office, Mara / Ragati Road Junction, Upperhill, 5th Floor Reception);

· Detailed system requirements for all lots and systems included in this RFP (Section 1.4, Scope); and

· Standard forms, formats and templates to be used by bidders in preparing their proposal responses.

A Pre-Bid meeting, where all interested bidders are invited to attend, will be held in Nairobi, on Thursday, 6 June 2013, 09:30 East Africa Time. Further details regarding the venue of the Pre-Bid meeting and also the subsequent minutes of the Pre-Bid meeting will be communicated via email to all validly registered interested bidders.

This RFP has been issued for release on Tuesday, 28 May 2013 and closes on Monday, 1 July 2013, 14:00, East Africa Time. Bids are required to be physically submitted to Britam as prescribed in Section 3.2.3 of this RFP document.

Bids must be submitted on or before Bid Closure to qualify for evaluation. Any bid (or information related to a partially submitted bid) that is received after Bid Closure will not be considered for evaluation.

Bidders are advised to ensure that their bid responses fully comply with all requirements outlined under Section 3.1.1, 3.1.2 and 3.2.3 of this RFP for their bid to be deemed responsive. This encompasses eligibility of bidders, minimum response requirements and compliance with submission requirements. Non-responsive bids will be eliminated at the preliminary evaluation stage as outlined in Section 3.3.1.

Download document : Britam Tender Document.